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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Publication: Each of the authors warrants that the enclosed article is original and does not infringe any copyright or violate any other right of any third parties, and that the article has not been published elsewhere or is not being considered for publication elsewhere in any form, except as explained to the Editor. A declaration detailing any prior presentation is included in the manuscript.
  • Authorship: Our Journal follows the ICMJE Recommendations for defining authorship. Authors must meet ALL FOUR of the following criteria:
    (1) Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
    (2) Drafting the work or revising it critically for important intellectual content; AND
    (3) Final approval of the version to be published; AND
    (4) Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

    ALL and ONLY individuals meeting these requirements should be credited as authors. Individuals who contributed substantially to the study but do not meet these requirements should be acknowledged.
  • Conflicts of interest: A detailed definition of conflicts of interest is provided by ICMJE ( Please declare if there are any conflicts of interests in the past 3 years. ALL authors must state any conflicts of interest in the Declaration section of the manuscript or submit an individual ICMJE form ( If there are no conflicts of interest, state “All authors have no conflicts of interest to disclose.”
  • Funding/Support: State any funding source/grants (with grant numbers) or other material support for the study.
    If appropriate, add: “The funder had no role in study design, data collection/analysis/interpretation or manuscript preparation.” or “This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.” in the Funding/Support section of the manuscript.
  • Acknowledgement: All and only individuals who have made substantial contributions but who do not fulfil the authorship criteria should be acknowledged in the Acknowledgement section of the manuscript. The Corresponding Author must obtain written permission from all individuals named in the Acknowledgement.
  • Ethics Approval: For research articles, a statement should be included in the Ethics Approval section of the manuscript declaring that (1) the study obtained ethics approval, with the name of the ethics committee(s) or institutional review board(s) and the reference number of the approval(s), and that the participants (or a parent/guardian) gave informed consent before the study, OR that (2) a waiver was given by the ethics committee / institutional review board.

    Prospective human clinical trials must have been preregistered in a clinical trial database. For these articles, the registration number and database name are included in the manuscript.
  • Patient consent for publication: Please include statements in the manuscript that (A) the patient was treated in accordance with the Declaration of Helsinki, (B) the patient provided informed consent for the treatment/procedures, and (C) the patient provided consent for publication.
  • Copyright Transfer: The Corresponding Author, on behalf of all the authors, hereby grant and assign to the Hong Kong Journal of Gynaecology, Obstetrics and Midwifery worldwide copyrights of the manuscript (including all related diagrams, photographs and other material) if it is accepted for publication.

Author Guidelines

HKJGOM publishes peer-reviewed articles on all aspects of gynaecology, obstetrics, midwifery and related fields, including original basic and clinical studies, review articles, case reports, perspective, and abstracts or reports presented at scientific meetings or seminars.

Manuscripts submitted to this Journal must not be under simultaneous consideration by any other publication and should not have been published elsewhere in substantially similar form. Transfer of copyright to the Journal signed by all authors should accompany all submitted papers; the copyright transfer agreement can be downloaded here.

Manuscript Preparation
Manuscripts must be submitted in English or Chinese in an electronic format. This applies to all parts of the manuscript, i.e. references, legends, figures, illustrations etc. Liberal margins should be left at all edges. The manuscript should be submitted in the following order: Title Page, Abstract, Text, References, Tables, Legends, and Figures. Each page, beginning with the summary, should also include the senior author’s surname in the upper left-hand corner. The author should not make any changes in the proofs except for the correction of editorial errors, if any, and/or correction of typesetter’s errors. A commercial name should not be part of a manuscript title. If a trademark item is named, the name(s) and address(es) of the manufacturer(s) or supplier(s), in addition to the generic name, should be footnoted. Authors should make no claims of priority in their manuscripts.

Title Page

  • Include full name(s), degree(s) and affiliations(s) of author(s): list under file
  • Give a running title of 3 to 6 words
  • At the bottom of the page, include information about grants, if applicable, and any conflicts of interest
  • Add “Correspondence to: …”, followed by full name, address, telephone and fax number, e-mail


  • The abstract should be after the title page and numbered page 1
  • It should not exceed 250 words for major articles; case reports should have an abstract of no more than 100 words
  • At the end of the abstract, provide a maximum of 6 key words suitable for indexing
  • Abbreviations should be kept to a minimum and must be explained when they first appear; after first use, abbreviations alone may be used
  • Standard abbreviations should be used for all measurements (SI units)


  • The text should follow the abstract and begin on a new page, as should references, tables and legends
  • Abbreviations not defined in the abstract should be explained when they first appear in the text
  • Reference should be cited in numerical order, as should tables and figures


  • Number the references in the order they appear in the text
  • Abbreviate titles of periodicals according to the style of Index Medicus. Follow the format (arrangement, punctuation) shown below:
1. Fuchs AR, Fuchs F, Husslein P, et al. Oxytocin receptors in the  human uterus during pregnancy and parturition. Am J Obstet Gynecol 1984; 150:734-41.

Books edited by other authors of the article
2. Redwine DB, Perez JJ. Pelvic pain syndrome: endometriosis and mid-line dysmenorrhea. In: Arregui MW, Fitzgibbons RJ, Katkhouda N, McKerman JB, Reich H, (eds) Principles of Laparoscopic Surgery – Basic and Advanced Techniques. New York: Springer Verlag; 1995:545-58.

Books edited by author
3. Varney H. Nurse Midwifery. Boston: Blackwell Scientific Publications; 1987:23-32.

4. Same as Periodicals and followed by (Abstract)


  • Tables should supplement, but not duplicate, the text
  • Tables should be numbered consecutively in their order of appearance in the text
  • Each table must be given an Arabic numeral and a title, placed at the top of the page
  • Abbreviations used in the table should be footnoted and explained in the order they appear in the table
  • Any material which is not self-explanatory should be footnoted


  • Be sure that legends and figures correspond
  • Identify all abbreviations used in a figure at the end of each legend, if the abbreviation has not been used in the text
  • Be sure abbreviations used for measurements are standard


  • Submit written permission from publisher(s) for any figure which has been published elsewhere
  • Do not send original art-work, X-rays, or CTGs
  • Photographs in which a patient or other person is identifiable must have written permission from that person. The consent must state specifically what the person is consenting to and what restrictions, if any, the person has placed on the publication of the photograph; all restrictions must be strictly observed
  • Colour illustrations will be charged to the author. Authors should inquire about cost from the publisher before submitting a colour illustration

Published studies on humans should indicate the nature of consent and the approval of the institutional ethics committee. In reports of animal experiments, ethical approval must be enclosed.

Reprints are available at authors’ expense. Ordering information can be obtained from the Publisher.


Editorials are invited contributions that complement papers published elsewhere in the journal.

Original Article

Original Articles include controlled trials, interventional studies, studies of screening and diagnostic tests, outcome studies, cost-effectiveness analyses, and large-scale epidemiological studies. All Original Articles should be prepared according to the ICMJE recommendations (

Review Article

Review Article is a systematic critical assessment of literature and data sources pertaining to a particular clinical topic, and emphasise factors such as cause, diagnosis, prognosis, therapy, or prevention. All articles and data sources reviewed should include information about the specific type of study or analysis, population, intervention, exposure, and test or outcomes. All articles and data sources should be selected systematically for inclusion in the review and critically evaluated. The selection process should also be described in the paper.

Medical Practice

Medical Practice papers should target a single therapeutic or diagnostic intervention for a reasonably common clinical problem; it can be regarded as an advance on earlier / past practice. These papers should be supported by compelling and robust evidence, and clearly and concisely indicate in what way practice needs to change / advance. Such advocated change should be both feasible and beneficial. Position statements, consensus statements, and clinical practice guidelines are published under Medical Practice category.


Perspectives are narrative reviews of the literature discussing recent developments in a specific topic or guiding practice for clinicians, and may include the perspective or opinions of the author(s). New findings or patient data are not compulsory. 


Feature articles are usually invited articles featuring special topics in our field.

Case Report

Case Reports present the diagnosis, treatment, and follow-up of a patient with an unusual or unique aspect. Authors must follow the CARE guidelines ( when writing a Case Report.

Letter to the Editor

Letters to the Editor discussing a recent article should be sent within 6 weeks of the article’s publication. Letters that do not refer to any article may also be considered.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.