Information For Authors
DUTIES OF AUTHORS
The authors of manuscripts should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the manuscript. The manuscript should contain sufficient details and references to permit others to replicate the study. Fraudulent or knowingly inaccurate statements constitute unethical behaviour and are unacceptable.
Data Access and Retention
The authors may be asked to provide the raw data of their investigations for editorial review, and should be prepared to provide public access to such data for a reasonable period of time after the publication of their paper.
Originality and Plagiarism
The authors should ensure that they have written entirely their own original work, and if they have used the work and/or words of others, it needs to be cited or quoted.
Multiple, Redundant or Concurrent Publication
The authors should not submit manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behaviour and is unacceptable.
Acknowledgement of Sources
The proper acknowledgment of the work of others must always be given. The authors should cite publications that have been influential in determining the nature of the reported work.
Authorship of the Paper
Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made contributions should be listed as co-authors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are listed in the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.
Fundamental Errors in Published Works
When the author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal as well as to cooperate with the Editor-in-Chief to retract or correct the paper.
Disclosure and conflicts of interest
All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed. Examples of potential conflicts of interest which should be disclosed include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. Potential conflicts of interest should be disclosed at the earliest stage possible.
Categories of Manuscripts
Text (excluding abstract, references)
Tables plus Figures
Provides new information based on original research. Includes prospective studies with in-depth statistical analysis, unique retrospective observations of a disease or disorder, and studies of novel applications of an interventional procedure or treatment method.
Structured with headings: Objective(s), Methods, Results, Conclusion. ≤250 words
Systematic reviews or meta-analyses of recent developments in a specific topic. Scoping reviews of the literature that identify area(s) for future research will also be considered. No new information is described, and no subjective opinion or personal experiences are expressed.
Structured with headings: Objective(s), Methods, Results, Conclusion. ≤250 words
Targets a single therapeutic or diagnostic intervention for a reasonably common clinical problem, it can be regarded as an advance on earlier / past practice. These papers should be supported by compelling and robust evidence, and clearly and concisely indicate in what way practice needs to change / advance. Position statements, consensus statements, and clinical practice guidelines are included.
Unstructured ≤250 words
|Narrative review articles discussing recent developments in a specific topic. No new information is described; may include subjective opinion or personal experiences.
|Unstructured ≤250 words
|Feature articles are usually invited articles featuring special topics in our field.
|Unstructured ≤250 words
|Brief discussion of a case with unique features not previously described. Additional cases (case series) may be added to augment the discussion. The discussion should be succinct and focus on a specific message.
|Unstructured ≤250 words
Letter to the Editor
Short letter on any matter of interest to journal readers, including comments on an article that has previously appeared in the journal. The authors of the article commented on would be invited to reply.
HKJGOM adheres to the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals of the International Committee of Medical Journal Editors (ICMJE; http://www.icmje.org), and the Core Practices of the Committee on Publication Ethics (COPE; https://publicationethics.org).
Submitted manuscripts must be original works that have not been published elsewhere (in whole, in part, or as a preprint) and are not under consideration by another publication.
To improve the quality and clarity of published articles, HKJGOM recommends the use of reporting guidelines in the preparation of manuscripts, such as those advocated by the EQUATOR Network (for example, CONSORT for randomized trials, or CARE for case reports).
Any sponsor(s) of the research involved, along with grant number(s) should be provided.
Conflicts of interest
All authors must provide a statement reporting any conflicts of interest. Where none exist, please state ‘The authors have no conflicts of interest to declare.’ Authors may use the ICMJE Conflict of Interest form.
All studies must be conducted in accordance with the Declaration of Helsinki.
For all research involving living humans (including studies involving human tissue, retrospective studies, and database studies), an appropriate research ethics committee must be consulted. A statement must be included in the manuscript that provides the name of the research ethics committee and approval number (or waiver).
A statement on consent must also be included, indicating how patient(s)/guardian(s) provided informed consent (eg, written or verbal), or that the requirement for patient consent was waived by the review board.
Identifying information must be removed from the manuscript; where this is impossible, for example a patient photograph, consent for publication must be provided by the patient.
For studies involving animals, appropriate ethics approval is required, and this should be stated in the manuscript.
The authors shall make available the complete data on which the manuscript is based. A statement describing how the data can be accessed must be included in the manuscript (e.g., “The data are available from the corresponding author upon request.”). For clinical trials and other large datasets, HKJO recommends that data are deposited in a public repository and shared using a permanent identifier (such as a DOI).
In general, manuscripts should be prepared following the ‘IMRaD’ structure as recommended by the ICMJE.
Please provide a blinded manuscript as a single file, with figures and tables included. The title page (if any) should be provided separately. Any identifying information (eg, references to past publications, name of an author’s institution) should be masked or removed from the blinded manuscript. Manuscripts should be submitted in Word format (.doc or .docx).
Supplementary material will only be considered in exceptional circumstances. Any such material should be submitted for review with the manuscript. Accepted supplementary material will be formatted and proofread by the Journal and published online only.
Manuscripts must be written in English. Please use British English spellings as per the Oxford Dictionary.
For each author, provide the full name, professional qualifications, and affiliation (where the study was conducted).
The full name, postal address, telephone and fax numbers, and email address of the corresponding author must be provided. The corresponding author, on behalf of the authors, is responsible for all contact with the Journal.
The title should concisely convey the main topic of the study. Avoid obvious terms such as “a study of” or “novel”. If appropriate, please include the study design in the title (eg, ‘randomized controlled trial’, ‘systematic review’, ‘case report’). An abbreviated title of <45 characters is also required.
An abstract of ≤250 words is required for certain articles types, including Original Articles and Reviews. Please consult the Categories of Manuscripts for details. The abstract should provide a complete summary of the article, including the aims/purpose, main methods, key results, and conclusions. Abbreviations and clinical or technical jargon should be avoided.
Five relevant index terms should be provided, selected from the Medical Subject Headings (MeSH; www.ncbi.nlm.nih.gov/mesh).
Tables should be typed using the ‘Insert Table’ feature of MS Word, with one item of data per cell and minimal formatting. Large tables may be provided in MS Excel format. Tables should be numbered and concisely titled. Abbreviations should be defined in footnotes.
The number of figures should be restricted to the minimum necessary to support the textual material. Figures should be submitted in .jpg format with a resolution of 350 dpi or above. Figures should be included in the manuscript file; large image files may be submitted separately. Legends should be provided for each figure to indicate the anatomical area and pathological condition shown. All symbols and abbreviations should be defined in the legend.
The references should be numbered in the order in which they are first cited in the text. Each reference citation should be in superscript Arabic numerals after full-stops and commas. At the end of the article, the full list of references should be presented in Vancouver style. Include the complete title, and names and initials of all authors. Examples are shown below:
- Lewis T. Paroxysmal tachycardia. Heart 1909;1:43-72. (if more than three authors, please use "et al." after the third).
Books (edited by other authors of article)
- Furman S. Pacemaker follow-up. In Barold SS, (eds): Modern Cardiac Pacing. Mount Kisco, New York, Futura Publishing Company, 1985, pp. 889-958.
Books (identical author and editor)
- Chung EK. Principles of Cardiac Arrhythmias. Baltimore, MD, Williams & Wilkins, 1977, pp. 97-188.
- Same as periodicals and followed by "(abstract)".
Please refer to the latest ICMJE recommendations on Manuscript Preparation for further information on references and for general guidance on style: http://icmje.org/recommendations/browse/manuscript-preparation/
Any individuals who contributed substantially to the study but do not qualify for inclusion as authors should be acknowledged. Written permission from acknowledged individuals is required.
On acceptance of an article for publication in HKJO, copyright of the article is transferred to the Journal. The Journal has a fully Open Access policy, and publishes all articles under a Creative Commons license (CC BY-NC-ND 4.0). For any use other than that permitted by this license, written permission must be obtained from the Journal.
Accepted manuscripts undergo technical editing and copy-editing, so that style and language are consistent with international standards, and to ensure that articles can be clearly understood by our international readers. The corresponding author is sent the edited manuscript (galley proof). A few days are usually given for the authors to check the paper, respond to any queries, and to suggest changes. After acceptance, only minimal changes will be allowed; substantial changes will incur charges, and the addition of new material may require another round of peer review. Authors are responsible for all statements made in their work, including changes made by the copyeditor.
The corresponding author is sent the final version (page proof) of the manuscript to proofread. The corresponding author is responsible for ensuring that all authors read and approve the final version of the manuscript.
Costs to Authors
There are no submission or page charges for publication.
Authors are encouraged to share their articles as widely as possible, to maximize readership and impact. Authors are recommended to always share articles with the DOI. This is a number beginning ‘10.12809/hkjgom’ that should be shared as a URL (eg, https://doi.org/10.12809/hkjgom). This will always link to the most recent version of the manuscript.
Preprint servers, such as medRxiv and ResearchSquare, are becoming a popular way to disseminate research early. However, these papers are not peer reviewed before being made available to the public.
Author Accepted Manuscript
For selected high-priority papers, authors will receive a copy of the ‘Accepted Manuscript’. This version of the manuscript can be shared freely on personal websites and social media. The following text is recommended, using the article DOI included in the manuscript:
This is an Accepted Manuscript of an article published in Hong Kong Journal of Gynaecology, Obstetrics and Midwifery, available at [DOI].
Please do NOT publish this version of the manuscript on any public websites, such as institutional repositories or scholarly networking sites such as ResearchGate or Mendeley until after the embargo (the final publication date).
Version of Record
This is the final published version of the manuscript. This can be downloaded from the HKJGOM website and shared freely, including uploading to an institutional data repository. However, please be aware that certain types of re-use are restricted by the Creative Commons license (CC BY-NC-ND 4.0). It is recommended that the article DOI is used to share.